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Records Management Coordinator- Full-time position

Kronis, Rotsztain, Margles, Cappel LLP (KRMC) is a diverse, mid-sized Toronto law firm offering services to businesses and individuals in a broad range of practice areas. Acting for a number of well-known clients including financial institutions, leasing companies, multinational corporations, and owner-operated businesses, KRMC is a collaborative firm which offers a collegial work environment. KRMC is located in the thriving, uptown business district of Toronto, and has convenient, direct access to the Yonge-Sheppard subway station.

We are currently seeking a highly organized self-starter to be our Records Management Coordinator. The Records Management Coordinator will be responsible for the accurate and efficient collecting, recording, classification, storage and retrieval of the firm's physical and electronic legal files and documents. The successful candidate will be detail-oriented, focused and committed to ensuring the proper day-to-day maintenance of our firm's records, following the firm's standards, guidelines and policies.

Responsibilities Include but are not limited to:

  • Ensuring all existing firm records and legal files are properly recorded and stored and making corrections where required
  • Continual maintenance and upkeep of the firm's existing and new legal files and records
  • Maintaining and supporting the filing, file storage (on-site and off-site), protection, retention and destruction of all hard copy and/or electronic records in accordance with the firm's policies
  • Accurate entry of all required information into the firm's records management systems which include Excel spreadsheets and Iron Mountain Connect
  • Responding to inquiries from firm members related to file retrieval, etc., in a timely, courteous and efficient manner
  • Providing back up to other administrative responsibilities including reception coverage, banking and mail duties
  • Other projects as assigned


  • Degree or diploma in a related field
  • Preference will be given to candidates who have completed education directly in Records Management
  • Some records management employment experience (1-2 years) strongly preferred
  • Experience with records management in a legal or other professional services environment is an asset
  • Proficient computer skills and experience using Microsoft Office, in particular, Excel
  • Experience using Iron Mountain Connect is an asset
  • Strong capability to work effectively with minimal supervision
  • Detail-oriented, efficient, accurate and reliable
  • Personable and approachable, with the ability to work well independently and as part of a team
  • Effective oral and written communication skills

Movements required to perform the essential duties of this job are:

  • Retrieving files or boxes from the top shelf (shoulder flexion)
  • Retrieving files or boxes from the bottom shelf (full squat/bending)
  • Carrying and lifting boxes of up to 30 lbs. (finger flexion and gripping)
  • Walking
  • Sitting
  • Standing
  • Fine finger movements (prepping files, assembling boxes, typing and writing)

A satisfactory criminal records check will be required from the selected candidate as a condition of employment.

This role offers a competitive salary, a comprehensive benefits package effective after three months ofemployment and the opportunity to work in a pleasant environment with a great team. We are lookingto fill this position with the right candidate in the early autumn.

If you are interested in applying to this opportunity, please forward your cover letter and resume, inconfidence, to Please indicate the name of the position you are applying for inthe subject line.

We thank all applicants, however, only those with the above stated qualifications who are selected for atelephone interview will be contacted. No agencies or phone calls please.

KRMC encourages applications from all qualified candidates and is committed to providing reasonableaccommodations and accessible services and communications to individuals with disabilities. Requestsfor accommodation during the recruitment process may be made by contacting Human Resources at 416-225-8750.